Using ebase to Streamline Summer Maintenance Plans
As the school year wraps up and operations slow down, summer offers an opportunity to get organized behind the scenes. For facility managers and operations teams, it’s the perfect time to revisit your digital records, tidy up data, and lay the groundwork for a more efficient year ahead.
With ebase software, summer clean-up isn’t just a best practice, it helps teams stay on track, informed, and audit-ready.
Review Digital Logbook Entries
The Digital Logbooks module is a great place to start. Over the course of a busy year, daily and weekly logs can become cluttered or inconsistent. Taking the time now to review entries, archive completed reports, and identify any missed submissions can help restore clarity to your records. It also allows you to reinforce consistency in how logs are filled out, ensuring that your team is aligned going forward.
Organize Maintenance in Asset Manager
The Asset Manager module deserves attention during this quieter period. It’s a chance to review your asset inventory, confirm details are current, and ensure your scheduled maintenance timelines are up to date. If any equipment has been replaced, moved, or retired, now is the time to make those changes. Accurate asset records not only support daily maintenance but also contribute to long-term lifecycle planning and budgeting.
Reassess Timelines with Project Manager
If your team is working on any major summer projects, the Project Manager module plays a key role in keeping things organized. Reviewing your project timelines, adjusting budgets, and reconciling scheduling changes early in the summer can help avoid costly delays later. This is also a good time review internal reporting standards so your financial reporting is seamless when the work is complete.
Set your Team Up for Strong Start
Summer may feel like a break from the regular pace, but it’s also the perfect opportunity to regroup and refine your digital workflows. By taking a proactive approach to record clean-up across ebase modules, your team will be better prepared, more efficient, and confident in the accuracy of your data when fall arrives.
For more tips on summer prep, tune into our next ebase University Lecture on June 11 at 1:00 PM EST, where we’ll cover best practices and helpful strategies in more detail.
